Privacy Policy MANA Digital

Privacy statement

We ensure that your personal data is processed appropriately, in accordance with current legislation and with respect for your privacy. On this page, you can get more detailed information about how we process your personal data. We are constantly developing our services and reserve the right to update this privacy statement as well.

Prepared on 13.1.2023, last updated on 13.1.2023.

1. Controller and contact information

Controller: Mana Digital Oy (3265169-2)
Contact Information Donat Viktorov (donat@manadigital.fi)

If you have any questions about our privacy statement, please contact us.

2. Processing of personal data

Basis of processing

We always process your personal data legally, fairly and transparently. We only collect and process information about you if we have a legal basis to do so.

We will only collect and use your information if:

you have given us permission to use the information for a specific purpose;
is necessary to fulfill a contract to which you are a party or to perform certain actions at your request prior to entering into a contract
it fulfills a legitimate interest (which is not overridden by your privacy interests), such as investigating abuses, statistical and research work or protecting our legal rights or interests;
it is necessary to comply with legal obligations

Collection of personal data

We collect information from individuals, companies or their representatives themselves. The necessary information can also be collected from a register maintained by the authority, such as the trade register.

What personal data do we process and for what purpose?

Information related to the performance of the activity

We process information that is essential and necessary for operations and managing customer relations. This includes information about the customer, cooperation, assignment and contractual relationships, as well as information about the production, management and development of operations and services, such as information needed for customer service or customer communication.

We process information from customers, stakeholders and partners, as well as information we need to implement possible trainings, events or projects. The information processed may also include the information of contact persons or potential partners, customers or stakeholders, as well as the information of these employees or other representatives. We also process personal data to fulfill the rights and obligations of the parties.

The processed information is related to the contact information, identification information or related background information of the aforementioned parties or their representatives. Information can also be collected from cooperation, depending on its form. Information can be, for example, name, position, organization, billing information, contact information, order information, identification information or other information related to the processing of assignments or contracts.

Marketing and customer communication

We process the information of customers and potential customers for sales and marketing purposes, as well as for informing and communicating about our activities. Data can be processed, for example, to send newsletters, invitations, opinion or market surveys, customer feedback, or to make and send other surveys. Collected information can be, for example, name, contact information or other identifying information.

Website Information and User Tracking

We process cookies and website visitor data for business development and to ensure website functionality. Collected information can include, for example, the pages visited, the duration of the visit and where the user has arrived at the pages.

Other information

We process information about job seekers and employees for processing recruitment decisions and tasks related to employer obligations. Processed information can be information that the data subject has voluntarily provided, for example through a contact request or other communication channel. The information can also be used for the production, maintenance or quality assurance of services and to enable business planning and development.

3. How do we process and store your data?

We take care of data storage and processing and protect data security with firewalls, passwords and various generally accepted technical methods. Manually maintained materials are stored in locked rooms to which unauthorized persons are prevented from accessing. The data is stored and processed securely through well-known service providers. Data is protected with strictly limited access rights and is processed only for the purpose for which it was collected. All personal information is treated confidentially.

In principle, we do not hand over or transfer information to third parties, unless consent has been specifically given. An exception may be an obligation related to legislation or an authority, the legality of which is always examined on a case-by-case basis. An exception may also be the transfer of data based on a contractual relationship with a service provider or subcontractors who can process data to perform the service. In these cases, appropriate and legal processing of personal data is ensured by contracts and, if necessary, non-disclosure agreements.

Personal data can be used for profiling if there is a legal basis for it mentioned in section 2. We do not use personal data for automatic decision-making. We also do not transfer your data outside the EU or EEA.

4. What rights do you have?

You have the right to know whether we are processing personal data about you and to receive copies of it, unless we have a legal reason to refuse to provide this data. In addition, you have the right to know how and for what purposes we process your personal data.

You have the right to request the correction of information about you if it is incorrect or incomplete. You can demand the restriction of data processing or the deletion of data based on the law, if the retention of data is not based on compliance with a legal obligation.

You also always have the right to withdraw your consent to the use of personal data, if their use was based on consent. However, the cancellation does not affect the previous data processing or its legality. If data processing is based on consent, you also have the right to receive this data in a machine-readable format and transfer it to another data controller.

You have the right to object to the processing, profiling and processing of your personal data. You have the right to object to your personal data when processing direct marketing or when the processing takes place based on a legitimate interest. In this situation, the situation must be recognized as an objection requirement, which we can refuse to comply with only on the basis of the law.

You have the right to complain to the competent supervisory authority if you feel that we have not complied with the data protection regulations.